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Full-Time Receptionist in Mississauga
Charton Hobbs Inc. is the largest privately owned wine and spirits agency in Canada. We are a family owned and operated buisness that has been representing distinquished brands from around the world for over 90 years. Please see our website for details about our brands.
We are “The Ambassador of Premium Brands” in Canada and we have offices across the country in Vancouver, Calgary, Edmonton, Winnipeg, Mississauga, Montreal, and Halifax. We have employees in every province. If you are looking for an exciting career in the alcohol beverage industry and have the talent and passion to be the best – please apply for this employment opportunity.
RECEPTIONIST, ADMINISTRATIVE OFFICE ASSISTANT
This important front office position in our Mississauga office is ideal for a person who is bright and cheerful at all times and who can warmly welcome our many important suppliers and visitors from around the world. In addition to normal receptionist duties, this is a multi-tasking position dealing with many varied requests, assignments and duties as required.
Essential Duties and Responsibilities:
Reliable and punctual, job hours are 9:00 am to 5:00 pm, Monday to Friday;
Answer phones, send & receive faxes, distribute mail, send weekly package to Montreal;
Make sure that all boardrooms are ready at all times for meetings;
Order lunches for visiting suppliers – set up and clean up;
Invoicing – general
Purolator, DHL, UPS customs clearance, Straight Away ;
Invoicing – LCBO
In-store tastings, LTOs, Air Miles, shelf extender, end aisle displays, mini-thematic, promotional placements (data also entered in the Cellar spend plan);
Image Program invoices;
TSR (Trade Stock Refund) processing;
Coordination with all provincial offices;
Coordination with all suppliers;
Coordination with Brand Managers;
Coordination with couriers;
Other Administrative Duties:
Order office supplies;
Update Price Vault – freight rate, FOB ex-cellars, bottle price;
Keeping the kitchen and boardrooms clean and presentable, checked at the beginning of the day and monitored throughout the day. Filling the dishwasher at the end of the day and turning it on. Emptying the dishwasher first thing in the morning the following day.
Experience: Previous receptionist/administrative assistant experience required.
Skills: Excellent phone skills, managing calls, maintaining basic telephone systems. Good working knowledge of Outlook, Word, Excel and other business applications. Courier and shipping system knowledge.
Physical: Must be physically fit and able to carry packages up to 15 kilograms, pack boxes required for shipping, receive items from couriers and shippers, able to sit for periods of time exceeding 1 hour.
Base salary commensurate with experience, plus Group Benefits. Please forward a detailed cover letter and resume which clearly demonstrates your work ethics and previous work experience to: firstname.lastname@example.org.
The above information is representative of the work performed in this position, however it is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential duties and responsibilities