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Full-Time Office Manager in Kingston
Founded in 1998, EZ STAK is an industry leader and manufacturer of vehicle interior storage systems for service utility work trucks and vans. Our durable, secure and lightweight aluminum storage drawers, cabinets, hardware and shelving units create organized, efficient and secure mobile work environments. EZ STAK’s fleet vehicle upfitting products are used extensively by municipalities as well as large corporations in the utility, telecom, cable, oil and gas, and construction industries.
EZ STAK’s design and engineering team utilizes the latest SolidWorks 3D technology to create standardized storage systems and customized solutions to meet the unique needs of our customers. Our manufacturing process ensures predictable, accurate installations and superior build quality. From our strategically located manufacturing and distribution centers in Chicago, Illinois and Kingston, Ontario, we quickly and efficiently deliver our complete line of products through our network of dealers, distributors and manufacturing representative groups. EZ STAK embraces Lean Manufacturing principles and Six Sigma quality standards, resulting in predictable lead times, value for clients and a respectful workplace.
EZ STAK is committed to providing exceptional customer service and workmanship making EZ STAK products the preferred and trusted choice for major fleets globally.
Modular Product Specialties: Service utility vehicles, work trucks, mobile workshops, service body drawer systems, commercial vehicle equipment systems for walk-in and van bodies, lightweight aluminum storage systems for fleet vehicles and service body trucks.
The Office Manager is responsible for a wide variety of administrative duties in support of the President and other senior management members. This is a key position that requires the incumbent to exhibit a high degree of professionalism, enthusiasm, and courtesy toward all individuals with whom the incumbent interacts, including customers, suppliers, owners, employees, and other members of the public.
Primary duties include reception, calendar and appointment management, providing support to President and senior managers, and drafting internal and external correspondence. The Office Manager is also required to maintain positive outlook, confidentiality and interact professionally at all times with all employees, management and the public. Other duties can be assigned as necessary.
Accountability & Dependability
Research and Analysis
Planning and Organizing
Ethics and Integrity
Answer company telephone and front door
Manage and maintain company calendar and meeting schedule
Provide a wide range of support activities for the company President
Act as a Marketing expert and provide a wide range of marketing activities in support of the sales team
Assist with maintaining IT systems, phone system, inform President of any issues
Ensure adequate cleaning supplies, ensure offices and bathrooms being cleaned, adequate coffee and water supplies. Advise purchasing for requirements
Maintain office supplies, look after employee requirements
Present a positive and professional image of the business office to all visitors, callers, and members of the public at all times
Provide direct administrative and office management support to all members of the management team, as required
Assist with work schedules and calendars of executive management, particularly the President
Assist sales people in record keeping, quote descriptions, letters, assist with travel arrangements for OPS employees when requested
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary, as needed
Maintain all company vehicle maintenance records
Keep systems, policies, forms up-to-date. Collaborate on writing and typing of new systems, policies, forms
Produce various reports, as needed
Calendar, prepare and attend general staff meetings. Take notes for meeting minutes
Assist with processing credit card payments, when required
Prepare new employee binders, as needed
Prepare travel schedules and make reservations for senior management and executive staff upon request
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events upon request
Prepare draft reports, background documentation, and research
Refer and/or redirect calls, e-mails, or visitors as required
Troubleshoot and/or escalate office administration issues
Receive and process incoming mail, when required
Review, evaluate, and distribute priority correspondence for executive team, when required
Facilitate communication from department managers, business unit leaders, and project managers
Take and transcribe dictation notes
Prepare and review presentations
Provide backup for coffee breaks, when required
Other duties can be assigned as required
Post-Secondary diploma in Business Administration, or relevant discipline, preferred
3-5 years’ experience in an Administrative role preferred
1-3 years’ experience in Customer Service preferred
Strong knowledge of office procedures and practices
Keen attention to details
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
Resourceful and flexible
Proven organizational and time management skills
$35,000 to $42,000 per year
Annual salary based on experience and skills
Health & Dental benefits as per Company Policy
Manual dexterity required to operate computer and peripherals
Overtime may be required